Because you found a better offer, you decided to start your own business, the working conditions no longer suit you, or you just want a change? For one reason or another, you have decided to leave your position. To formalize this situation, you need to send a resignation letter to your employer, preferably by registered mail with acknowledgment of receipt or delivered in person. Although the primary purpose of this letter is to state your resignation date, it is important to note that other details specified by certain collective agreements must also be respected.
Do I have to send a resignation letter before leaving my position?
If you decide to resign from your current position, you are not required to inform your employer in writing. You can do it verbally or even by phone. However, it is highly recommended to send a registered letter to avoid any disputes or misunderstandings regarding the resignation date. Additionally, an employer who accepts a verbal resignation risks being held liable for unfair dismissal, which is why a well-trained employer will request a formal letter from you.
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Elements to include in the resignation letter
In practice, the following information should be included in your resignation letter:
- The resignation date
- The full name and address of the company
- The person or department to whom it is addressed
- Your full name and address
- The title of the position you are leaving
- The start date and notice period
- The effective departure date
- A clear statement of your intention to terminate your employment contract
- Your signature
However, to know how to structure these mentions in your resignation letter, you can refer to the letter template available at document-gratuit.fr. You can also subscribe to their Facebook page or their Google+ page to keep up with all the news related to useful letter templates in various fields that you can download for free.
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In addition to the elements mentioned above that you must include in your resignation letter, you can also highlight the reasons for your departure. However, be careful not to overdo it to avoid committing a professional fault.
What not to write in your resignation letter
Resigners often tend to express themselves a bit too freely since the decision to leave has already been made. However, it is important to note that it is necessary to refrain from exposing everything (even if the company or your superior inspires resentment), as this can negatively impact your career and reputation.
Legally, since resignation does not need to be justified, you are not required to include personal information that justifies your departure. So far, nothing serious, but you should avoid insults, criticisms of the company (for example, you may want to return to this company years later), and especially avoid denigrating your colleagues (mentioning someone who spends their time chatting or someone who makes others do their work is not in your favor at all).